Documentation Simplify and control the management of your documents
Most companies suffer from the same issues when it comes to documentation management and control, often scattered in many servers, files and computers... this may entail loss risks, use of expired versions, duplication of effort, time-wasting or improper documents dissemination.
So, through QUALIPRO's “Documentation” module, and the DMS / EDM technologies companies may: track, manage and store documents, reduce paper, have a secure access, share Data, Collect statistics, etc.
QUALIPRO, the Quality / SHEQ software, guarantees secure and electronic management of company documentations :
- Internal document: (Standard Operating Procedure, instruction, operating method, job description, product data sheet, rules, etc.): this module ensure the control of internal documents over its life cycle : The need to create a document , update, approval, electronic signature, distribution, versioning without forgetting the traceability of all the steps.
- External document: (standards, regulation, technical documentation, etc.): This Module ensures the external documents control from identification, classification, to distribution, ..
- Records(quotation, contracts, et.): This module allows classification and archiving of different recordings with a possibility of search using history and key words.
Benefits
The QUALIPRO's “Documentation” module (DMS) presents a source of earnings by:
- Eliminate duplication of effort by saving time and resources
- speed up business processes
- Reduce the risks and operational costs
- Help employees to save time by finding the right information exactly when it’s needed
- Help to transform the company internal communication
- Make regulatory compliance less expensive
- Review and approve documents prior to release
- Ensure that changes and revisions are clearly identified
- Ensure that relevant versions of applicable documents are available at their "points of use"
- Ensure that documents remain legible and identifiable
- Ensure that external documents (such as customer-supplied documents or supplier manuals) are identified and controlled
- Prevent “unintended” use of obsolete documents
- Ensure the visibility of all available and approved documents
- Ensure simple, controlled, immediate and secure information sharing
Available in CLOUD technology and LICENCE hosted by the customer
Meets the new requirements of ISO 9001 v 2015 and ISO 14001 v 2015